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A unit of the University System of Georgia

Fees and Expenses

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The financial and physical functions of the College are administered by the office of the Vice President for Finance and Administration. Failure to fulfill financial obligations will result in denial of registration privileges, transcripts, readmission privileges, and certification of degrees. Delinquent student accounts may be forwarded to a collection agency in accordance with Board of Regents policies and procedures. Students, whose accounts are forwarded to a collection agency, will be responsible for paying any collection fees (up to a maximum of 15%), and any other costs for collection efforts including reasonable attorneys’ fees.

Tuition and Fees

Tuition and fees are established by the Board of Regents of the University System of Georgia. Current fee schedules are available on the web at www.gordonstate.edu under Departments, Bursar's Office.

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Refund Schedule

Students may be eligible (in accordance with the refund schedule below) for a refund of tuition and fees paid when withdrawing:

  1. Tuition and Mandatory Fees
    The refund amount for students withdrawing from the institution shall be based on a pro rata percentage determined by dividing the number of calendar days in the semester that the student completed by the total calendar days in the semester.
    The total calendar days in a semester includes weekends, but excludes scheduled breaks of five or more days and days that a student was on an approved leave of absence. The unearned portion shall be refunded up to the point in time that the amount earned equals 60%.
    If the percentage of time completed is greater than 60% of the semester, students withdrawing from the institution are not entitled to a refund of any portion of institutional charges.
    A refund of all semester non-resident fees, matriculation fees, and other mandatory fees shall be made in the event of the death of a student at any time during the academic semester (BOR Minutes, 1979-80, p. 61; 1986-87, pp. 24-25).
    Refunds for reduction of hours will be granted only for courses dropped during the drop-add period.
  2. Elective Fees
    Students that move out of the residence halls before the end of their contracted terms are not eligible for room refunds and are not eligible for refund of the housing application fee.
    Meal plan changes to a lower rate must be requested prior to the start of each semester to be eligible for a partial refund. Meal plan refunds will be prorated from the date checked out of housing.
  3. Financial Aid Refunds
    Withdrawing financial aid recipients are subject to federal and state refund policies. Please review the Financial Aid area of this catalog for further information on policies and an examples.

All refunds will be processed either to a direct deposit account established by the student on the Student Account Center online or a check processed by a third party vendor.

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Financial Obligations Owed to the College

Payment of tuition, fees, and housing may not be deferred. All tuition, fees, and housing are due and payable upon registration or payment plan options are available through our third party vendor, Nelnet.

Gordon State College will charge a NSF fee of $25, for personal or web checks that have been returned for non-sufficient funds from the bank. The Bursar's Office accepts cash, cashier’s checks, or money orders to satisfy the outstanding financial obligation resulting from the non-sufficient funds. Failure to resolve NSF issue may result in classes dropped, holds placed on grades or transcripts, denial of permission to register for future semesters, collection agency involvement, and possibly further disciplinary actions. In addition, personal checks or web checks will no longer be acceptable forms of payment for students, who

have presented a non-sufficient funds check to Gordon State College. Students, whose accounts are forwarded to a collection agency, will be responsible for paying any collection fees incurred. The online payment option to Gordon State College will not be permitted for accounts forwarded to a collection agency until the outstanding debt is satisfied.

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General Financial Information

Gordon State College reserves the right to alter fees and/or the schedule of refunds at the end of any semester without prior notice.

Tuition and fees are payable upon registration and payment is a required part of the College’s registration process. Personal checks must be written for the exact amount due the College. Checks should be made payable to Gordon State College. Payments may be made in person in the Bursar's Office in the form of cash, checks, or money orders. Payment cannot be accepted over the telephone. Payments online may be made in the form of credit cards which is routed through a secure third party vendor, TouchNet PayPath. Please note that a processing fee will be assessed at the end of the transaction. Payment online may be made in the form of a web check. No fee is assessed when this method is used. A web check does follow the same guidelines as a paper check.

Payments may be made using the Nelnet Payment Plan. The Nelnet Payment Plan will finance up to $5,500 of the “Term Amount to Budget by Payment Plan” (tuition, fees, housing, and meal plans) less Financial Aid (grants, loans, and scholarships). The amount of the “Term Amount to Budget by Payment Plan” greater than $5,500 will be required as a down payment upon enrollment into the plan. The down payment, enrollment fee and monthly installments will be determined at the time of enrollment based on the date enrollment occurs. The Nelnet Payment Plan option is available until the official last day of the Drop/Add period for the term. If the student elects to use the Nelnet Payment Plan option and the student’s plan is terminated by Nelnet after the enrollment period due to insufficient funds or inaccessible bank account or credit card account, the student will no longer be able to enroll in a payment plan for future terms.

Gordon State College's global consent to do business electronically states the primary method of communication is the student's Gordon Email account. This consent constitutes billing for charges, receipt of 1098-T tax form (unless paper tax document is requested per instructions via Bursar's Office webpage), late payment notices, collections, and other student business related notices.

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Bookstore Information

Academic materials and supplies may be purchased at the Gordon State College Bookstore. The Gordon State College Bookstore is located on the lower level of the Student Center. In addition to textbooks and course materials, a selection of reference titles, study aids, and a variety of Gordon State College imprinted products, including Gordon T-shirts, bumper stickers, hats, license plates and other gift items are available. The Bookstore offers a textbook rental program as an option to obtain course materials. Normal business hours are Monday-Thursday, 7:30 a.m. – 6:00 p.m. and Fridays 7:30 a.m. – 12:00 p.m. However, the store has extended hours at the beginning of each semester. Please check our website for these dates and times.

Gordon State College Bookstore products may be purchased online. There is no need to stand in line; make your purchases from our e-store and have them shipped directly to your home address. Visit our e-store at: http://bookstore.gordonstate.edu

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Textbook Refund Policy

To receive a full refund:

  1. You must present a valid cash register receipt.
  2. Books must be in absolutely new condition - no writing, highlighting, earmarks, pages removed, etc. Anything less than this will be refunded at used book price.
  3. Refunds are given for the current semester only. Refunds for all semesters are allowed up to 7 business days from the start of class.
  4. Absolutely no refunds without a Gordon State College Bookstore receipt!

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Book Buy-Back

The bookstore offers a daily textbook buy-back as well as at the end of every semester, during the week of finals. Keep in mind, to obtain the best prices always sell your books at the end of the semester. Specific hours will be posted on campus and on our website. The Bookstore buys books based on choices made by the professors for all courses. If the book is being used for an upcoming semester and the Bookstore has not met its quantity limit, we will purchase the book for approximately half of the original purchase price, whether it was purchased new or used. All materials contained in the book at original purchase must accompany the book at buyback (CD, inserts, etc.). A textbook wholesale company is also used to purchase books from students.

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Motor Vehicle Registration

All motor vehicles, including motorcycles, which are to be parked on campus, must be registered with the Gordon State College Department of Public Safety. Online registration is available which would expedite the process. Parking permits are required and may be obtained through Public Safety prior to completion of registration. Parking permits must be properly displayed in the vehicle. Gordon State College students are allowed to park in designated on-campus parking areas only. Vehicles parked off-campus or on private property shall be subject to ticketing and/or towing costs. Current regulations governing the operation of vehicles on campus are available on the web at www.gordonstate.edu under Campus Departments, Public Safety.

Visitor parking spaces are for use of campus visitors only. Unauthorized use of the spaces will subject the vehicle to ticketing and/or towing. Students are never considered visitors.

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